Teachers, principals and other relevant personnel now have the ability to reopen their own classes after they have generated reports. As long as the data entry window is still open for your jurisdiction, you can reopen a closed class to add new children to the assessment while still having access to the reports you have already generated. Here's how to do it:
Please note that this feature does not include the ability to reopen specific child records to change finalized scores. This must still be processed through your jurisdiction's EYE coordinator and is reserved for data entry errors only.
1. Head to the class that needs to be re-opened and click on the Manage Child Data and Enter Scores icon (icon depicting two children).
2. This will bring you to your ‘Manage Class List’ page. At the top of your list of children, you will see a row of green buttons. Click the Reopen Assessment button; the class will be reopened.
3. The page will refresh and you'll now be presented with two lists of children: ‘Children to be assessed’ and ‘Children with reports generated’. If there were children who were removed from the original assessment (moved, absent, etc.), their records will appear on the first list in case you ended up needing to assess them after all. You can also add new children using the Add/Transfer a Child button. Children whose data you have already entered will be displayed in the second list with their reports still available for download.
4. Once you have added all of the children to the assessment list, you can click the Confirm Class List button and proceed with the assessment as usual. Once the data have been entered, the class report will be updated with the new data once you click the orange Generate Reports button.
Important Note
If you click the Reopen Assessment button but do not add children and forget to close it off again, your reports will not be available under the ‘Results Viewing’ section of your landing page.
To resolve this issue, simply head to the ‘Manage Class List’ page and click the Close Assessment button. Your reports will then be displayed as normal on the landing page.